Test as a person
Open a saved report, select Edit, then Test as. It is available on paid plans and works on a phone. For access requirements, see Roles and permissions. If the report is not saved yet, the tab says Save this report to test it.
Choose a person and run
Section titled “Choose a person and run”- Under Test as a specific person, enter a name or email in Search users… and select a Rowseta person. People who exist only in synced Brightspace data are not offered.
- For a person first created by a Brightspace launch, follow Choose a course to test as this person. Select one course. The preview assumes an Instructor launch. An unpromoted person’s results stay within that course; a promoted person’s full-app access follows How access works.
- Wait for the access card to load, then select Run test. The results use that person’s resolved access, including row and column limits and personal column masking, for the query and sharing settings being tested. Select Change user to test someone else.
The access card shows chips such as Own records only, All records in scope, All columns, or Personal data hidden. It also shows an org unit count; select Show names for names when available. With an empty resolved scope it says No org units match, so no rows. Test as tells you when the person’s share needs a row rule before the report can load, using Cannot load this report until a row rule is chosen.
If access cannot be confirmed, Test as shows a refusal or Could not test as this person. Try again., with no result rows. It does not substitute your access for the selected person’s. Retry after the access problem is resolved.
Know what you are testing
Section titled “Know what you are testing”By default, the card says Published version. Test my unpublished changes tests the current editor query and parameter values instead. For a draft, Pretend it’s published tests that query as though publication had happened. These options do not publish the report.
Unsaved share edits are tested only after the saved shares have loaded, so the preview can combine your edits with the saved sharing settings. While waiting, Run test reads Loading saved shares…. If loading fails, it says Could not load the saved shares, so Test as cannot include your unsaved changes and offers Retry. The card says Includes share changes you have not saved when those edits are included. Save the share changes when you want them to apply outside this test.
Lines beginning In insight widgets: are an estimate of widget effects, separate from the report results. They state whether they are based on the person’s latest retained launch record, which may not be their most recent Brightspace launch, or on the person’s role without a specific course. Check the widget’s Audience tab and the real course placement before relying on that estimate.